Privacy (data processing)

Privacy Policy

This is the Data Processing Notice (also known as a Privacy Policy) of The Sarnia Jiu Jitsu Foundation  It is issued in compliance with the Data Protection (Bailiwick of Guernsey) Law, 2017 “the Law”

We care about your personal data and ensuring you are informed about how we use it.  We promise to protect your data, and to manage any information you share with us in line with data protection law.

This Notice sets out how and why we collect and use your personal data and our legal basis for doing so.

Who are we?

We are a Guernsey based charitable foundation which teaches the martial art of jiu jitsu. We are a registered with the Guernsey Registry (charity number 1039)  We are also registered with The Office of the Data Protection Authority (registration number DPA 2208).

What do we do?

We promote mental and physical well-being through teaching jiu jitsu.

What data we collect

We only hold contact details of our students and the associated communication history with the student. Students choose whether to supply us with these contact details and do not need to. This not only enables us to contact our students and to carry out our core business services and/or comply with a contract, but also to comply with statutory requirements and our legal obligations.

We also take photographs and videos of students predominantly for social media purposes but occasionally for educational content for our website.

Where we plan to take photographs or videos for these purposes of children we will always check with the parents/guardian that they are still happy for those images to appear.

Where does this data come from?

The personal data we process is given to us directly by you, our students or filmed or photographed with your consent.

How we use your personal data

We retain contact information to enable us to notify students of changes that affect them, to arrange private lessons and as a means of providing feedback and further assistance with their learning.

Photographs or videos are used for educational or marketing purposes. Predominantly, they are used in social media for advertising but occasionally content is created to help in the teaching of jiu jitsu.

Our lawful basis for processing your personal data

In order to be able to provide you with the services you require, we use our legal contractual basis for processing your personal data and rely on our legitimate business interests.

Cookies and similar technologies

Our website uses cookies and similar technologies. Some are essential to make the site work and are always on. Other are only used if you agree to them in our cookie banner.

Marketing (Meta Pixel). If you accept marketing cookies, the Meta Pixel tells Meta when you visit our pages. We use this to measure our adverts and to show them to people who have visited our site.

Booking. Our “Book my first free class” calendar is provided by Calendly. When you use it, Calendly processes the details you enter and may set its own cookies. See Calendly’s privacy notice for details.

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Consent

In instances where we are not relying on a contractual and/or legitimate business interests’ basis, we rely on consent to lawfully process your personal data.  This can be obtained either implicitly in your having supplied us with contact details or by our asking if we can have contact details for you.  You have the right to withdraw your consent at any time, however, it must be highlighted that by withdrawing your consent we may not be able to provide you with our core business services.

Consent for photographs and videos is explicit in the signing on agreement but you have the right to withdraw your consent at any time.

Types of personal data we collect

• Your contact details, such as name, email address and contact number

• A record of our communications with you

• Your communication preferences

• Photographs and videos.

Special category data

We do not process Special Category Data as defined by the Law.

Transfer of data

Data is transferred through the use of cookies to global social media companies and will be used in accordance with their policies.

Retention of data

All data is retained securely and only used for the purposes for which it was collected under the Law.  Data is only retained for as long as is required to comply with our statutory obligations, in order for us to provide you with the services forming part a contract or with your consent.  In any event, data is reviewed and weeded accordingly after 7 years. Data is stored on password protected electronic devices.

Your rights

The Law provides you with a number of rights, but specifically and of relevance, you have the right to:

• request confirmation of the personal data that we hold about you and what we are doing with your data

• request correction of your personal data if incorrect, out of date or incomplete

• request that we stop any consent-based processing of your personal data after you have withdrawn that consent

Social media

This notice does not cover any third-party websites or social media sites used in conjunction with The Sarnia Jiu Jitsu Foundation.  We are not responsible for the actions or activities of third-party website/social media outlets.  You are advised to read the data collection and privacy statements on other websites and social media outlets you visit.

Contacting us

We are defined as a Controller according to the Law.  If you have any questions or queries regarding how your personal data is being managed, please contact Adrian Harbour by emailing adrian@sarniajiujitsu.com

Contacting the regulator

If you feel that your personal data has been handled incorrectly or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the data protection regulator – The Office of the Data Protection Authority (ODPA).  You can contact them for advice by writing to:

The Office of the Data Protection Authority

Block A

Lefebvre Court
Lefebvre Street
St. Peter Port
Guernsey
GY1 2JP

by telephoning (01481) 742074, by email to info@odpa.gg or you can submit a complaint online at www.odpa.gg  and complete the ‘make a complaint’ section.

Last update/review October 2026